(Неактивен) - ADMIN ASSISTANT

• Администрација
• Скопје
• Peace Corps North Macedonia
• 05-10-2024

Детали за огласот

VACANCY ANNOUNCEMENT

Peace Corps North Macedonia is a U.S. government agency and seeks qualified and motivated candidates for the full-time position of:

Administrative Assistant

The Administrative Assistant (AA) reports directly to the Financial Manager (FM) and serves as a key member of the Finance team with a broad range of financial and administrative responsibilities that support the entire Peace Corps North Macedonia program, including staff as well as Volunteers. The AA serves as the primary contact for information, guidance, and assistance regarding Volunteer administrative policies and procedures and maintains Volunteer financial records, reports and documentation. The AA is responsible for processing invoices and Volunteer payments, VAT refunds, preparing and delivering training sessions on administrative procedures, and the AA also serves as the organization’s Alternate Cashier. Additional support duties are assigned as needed. 

Detailed Statement of Work (SOW) can be found on this LINK: https://files.peacecorps.gov/documents/SOW_AA_2024.pdf

Peace Corps Provides:

• Opportunity to work with a U.S. government agency/international organization

• Opportunity to work as part of a multicultural team

• Professional development opportunities

• A competitive salary/benefits package, including sick leave, annual leave, and supplemental health insurance

Location: Skopje, with required travel within North Macedonia

Salary: 123,289.00 MKD/per month (gross amount). This is a Full-Time position. No relocation expenses will be covered. The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other: Preference will be given to candidates who are permanent residents of the host country, or who are Citizens of the host country.

Required Qualifications:

Education & Experience: University degree in Business Administration, Economics, Accounting, Finance, or related financial or administrative field and minimum 2 years professional experience in financial administration,

Or

University degree in any field and minimum 5 years of experience in financial administration.

Language: Fluent Macedonian and English (both written and oral). 

Knowledge, Skills, and Abilities: 

• Minimum 2 years of professional experience working with financial transactions, records, and reports, and/or managing accounting records;

• Minimum 2 years of experience providing customer service;

• Excellent interpersonal communication and time management skills;

• Demonstrated experience and fluency with Microsoft Office Suite products (e.g. Word, Excel, Outlook, PowerPoint); 

• Experience working in a cross-cultural setting and as a member of a multicultural team;

• Excellent attention to detail;

• Demonstrated ability to work effectively under pressure of multiple tasks and deadlines;

• Demonstrated experience in preparing and delivering sessions or trainings.

Desired Qualifications:

• Experience working with databases or online financial platforms/systems; 

• Experience working in an international organization/NGO/company in financial support/administration;

Security Clearance: After an offer is made, the selected candidate is required to successfully pass a background investigation conducted by the U.S. Embassy in Skopje. 

Estimated Start Date:  Contingent on successful background investigation and availability of funds.

How to apply? 

Submit the following to mkjobs@peacecorps.gov and include “AA – First and Last Name” in the Subject line of the email:

1. Resume: in English in the required format (go to this LINK - https://files.peacecorps.gov/documents/AA_Resume_Template_2024.docx for the required format) that clearly outlines your experience as it relates to the position requirements.

2. References: In a separate document, list names, contact information, and your relationship to three references who can directly comment on your skills. References should not be relatives and at least one reference should be a current or former supervisor.

3. Cover Letter: No more than 300 words and in English that describes your interest in the position and highlights your expertise and accomplishments relevant to the position. Cover letters will only be reviewed for short-listed candidates invited to interview.

4. Additional: 

a) Clearly state in the body of the email if you are a relative of a current Peace Corps staff member and include their name. A relative is defined as “husband, wife, domestic partner, member of household, father, father-in-law, stepfather, mother, mother-in-law, stepmother, son, son-in-law, stepson, daughter, daughter-in-law, stepdaughter, brother, brother-in-law, half-brother, sister, sister-in-law, half-sister, uncle, aunt, first cousin, nephew, or niece.” Otherwise, state “I am not related to a current Peace Corps staff member” in the body of the email. 

b) Clearly state in the body of the email if you have ever served Peace Corps as a Trainee or Volunteer (including Response), or as a staff member (USDH, PSC, or FSN), and if so, identify the position location, position type, job title, and starting and ending dates. Otherwise, state “I have no experience in Peace Corps” in the body of the email.

5. Do not include any other items aside from what is described above. For example, do not attach letters of reference or certificates as these documents will not be considered for your application.

Application deadline: 11:59 PM on October 14, 2024. Applications submitted after the deadline will not be considered. Incomplete applications will not be considered. 

Please note that only short-listed candidates will be contacted.

Peace Corps reserves the right to fill one or more positions through this advertisement. Peace Corps reserves the right to withhold an offer of a personal services contract to an individual that is a relative or household member of a current Peace Corps staff member. Peace Corps reserves the right to not evaluate or to withhold an offer of a personal services contract to an individual that has a history of poor past performance or conduct as a Peace Corps Trainee, Volunteer, or staff member (USDH, PSC, or FSN). Individuals who have current or prior connections with intelligence activities or agencies through employment, related work, or even family relations may be ineligible for a personal services contract. The selected individual will be required to follow any workplace health and/or safety rules indicated for their position – including complying with any medical and/or training requirements specified for their position in accordance with public health and/or occupational health or safety policies. The individual may be asked to complete one or more temporary duty assignments at other Peace Corps posts, transfer to another Peace Corps post, or to complete a detail with another USG Agency, a Peace Corps Headquarters office, or with a post other than the post of assignment.  As part of an approved detail, the individual may be requested to perform work that may be specifically in line with or may add to the duties stated in the contract. Preference will be given to candidates who are citizens or permanent residents of the host country or region. Peace Corps will not discriminate against an applicant because of that person's race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age (40 or older, except when the applicant is beyond the mandatory retirement age in the country of assignment), disability, or genetic information.